General Description:
• Support in delivering the Health & Safety strategic plan.
• Taking minutes of meetings and action logs.
• Handling of sensitive and confidential information.
• Assist in the implementation of corrective action from incident investigations and safety concerns where required.
• Supporting forums and working groups across the business.
• Assist in the maintenance of the Health and Safety SharePoint site.
• Documenting of management and process improvements across the business.
• Reporting and administering of QHSE platforms.
• Supporting in ensuring the safe systems of work are effective.
• Supporting the quality team in a wide range of administrative duties.
Main Duties:
• Monitoring and maintaining the HSE planner.
• Ensuring that the relevant inspections and collections are arranged and carried out as per the planner.
• Facilitating in the training of Risk assessments, COSHH assessments and general HSE awareness
• Monitoring and maintaining registers for lifting equipment, forklift trucks, calibration etc.
• Liaising with the workforce to ascertain QHSE suggestions and concerns to drive continuous improvement.
• Supporting in the delivery of HSE training and toolbox talks and the maintenance of the related trainings.
• Conducting and recordings shop floor audits and maintaining the recorded data.
• Conducting inspections and observation checks on the shop floor.
• Chasing completed non-conformity reports from suppliers.
• Support the QA team in raising service calls and processing supplier returns as required.
• Writing of risk assessments.
• Writing of method statements and the creation of work instructions
• Facilitate actions / modifications from employee risk assessments /return to work.
• Complete and monitor the return of various QHSE reports, assisting management to ensure all actions are completed on time and reminders issued for those outstanding.
• Draft correspondence to include creating, revising, proof-reading, and distributing various types of documents, presentations, and spreadsheets.
• Assist in the preparation of monthly / quarterly reports.
Ancillary Duties:
Carry out all other tasks as requested.
Qualifications and Experience:
• Experience in a similar QHSE administrative role.
• Good understanding of the Health and Safety at Work Act 1974.
• IOSH managing safely or above.
• Experience of ISO 9001.
• Good experience of Writing Risk Assessments, method statements and work instructions.
• Experience in a production / manufacturing environment.
• Experience conducting workplace inspections and checks.
• Experience of producing work within defined timescales.
• Excellent customer service and organizational skills, with good attention to detail
• Excellent communication skills, both written and verbal.
• Good knowledge of IT systems with an excellent knowledge and understanding of MS Word, Excel, outlook, SharePoint, and PowerPoint.
• A positive, flexible, and pro-active approach to work.
• A willingness and ability to learn new skills.
Key Characteristics / Behaviours:
Initiative-taking, highly organized and proactive individual with excellent time management skills. With the ability to work independently as well as part of a team to achieve targets. You will have a keen eye for detail. You will be forward thinking, and process driven, working closely with all staff. You will be and proficient with data analysis will apply a systematic approach to clearly communicate QHSE information.
